AP Associate

Manhattan, NY

Post Date: 11/10/2017 Job ID: 7867 Industry: Accounting


The Accounts Receivable position is responsible for preparing and processing invoices. The invoices must be supported by costs incurred on projects and/or an executed tenant extra work order.

In addition, the Accounts Receivable position is accountable for supporting the RCS Controller, Project Executives and Project Managers in the following areas:

  • Issuing timely and correct invoices to tenants, and communicating back to management issues which result in delayed or non-payments.

  • Facilitates the collection process

  • Meeting the financial goals by accurately processing and footing all invoices presented to the REIT and/or tenants.


  • Sets up billing items in Timberline software, in order to transfer the job costs and generate an invoice at a marked-up price.

  • Upon receiving an executed tenant extra work order, inputs the billing side into the system, produces the invoice once Project Management has notified that work is complete.

  • Produces and sends out bills to Property Owners and Tenants monthly and/or to Tenants upon notification by Project Manager.

  • After funds are deposited in bank, enters the cash receipts into the system.

  • Monitors the outstanding accounts receivable, notifies the appropriate personnel of problem collections. Prepares weekly Open AR Report and circulates to Controller, Project Executives and Project Mangers.

  • Aids in timely payment of receivables: Follow-ups on unpaid invoices via e-mail and making collection calls when bills are 30-days past due.

  • Interacts with Property Accountants to obtain payment of Landlord billings. Provides them with back-up received from the Project Accountants.

  • Performs first review of entries in to Replicon and uses information from that software to enter billable staff hours into invoices.

  • Performs other accounting functions as required, such as, transfers of billing items between projects when needed.

  • Maintains the accounting project filing system by adding all billing items to the appropriate project file, including Tenant Extra Work Orders and Certificates of Insurance.

  • Responsible for Subcontractor Insurance Tracking, reviews and updates in Timberline.


  • Must be highly organized and motivated self-starter.

  • Must have the ability to work independently, under pressure and meet deadlines

  • Possesses strong customer service skills to support extensive interaction with internal and external contacts.

  • Is proactive and communicative.

  • Strong attention to detail.

  • Strong understanding of basic accounting principles.

  • 1-2 Years construction experience preferred

  • BA preferred, Associates Degree at minimum.

  • Experienced with Timberline, Pro-Core and Replicon.

  • High level of Excel, Word & Outlook

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