Billing Supervisor

Livingston, NJ

Post Date: 11/13/2017 Job ID: 7852 Industry: Accounting


Prepare and maintain agency wide billing, collection, attendance, contracts and EIP Database. Also supervise Billing Specialist(s).


  • In charge of the agency wide billing system, including collection and upload/entry into the accounting software.

  • Supervise the work of Billing Specialists to insure work is being completed correctly and in a timely manner.

  • Reconcile on a weekly basis, the work of the billing specialists for accuracy and proper entry into the accounting system.

  • Cross-train Billing Specialists in other areas within finance department.

  • Manage and coordinates day-to-day EIP billing operation and maintain SunGard, Covansys and CareLogic database.

  • Prepare schedule for billing reconciliations with students attendance, salary reconciliation with 1: 1 aide billing.

  • Maintain State related logins for principles, HR and auditors as needed

  • In collaboration with the Senior Accountant/Contracts Manager, perform monthly billing reconciliation.

  • Review electronic school attendance, to ensure accuracy and resolve any attendance issue before sending to the school districts on a monthly basis.

  • Work in collaboration with the Senior Accountant to collect accounts receivable on a weekly basis by following up with school districts/customers, resolving discrepancies, sending out monthly statements. Also by keeping track of school district board meetings.

  • Work in collaboration with the Accounting and the Payroll Managers.

  • Report weekly status of billing and payments to Chief Financial Officer, Accounting Manager and the Sr. Accountant/Contracts Manager.

  • Prepare and provide various data and reports to EIP Director, Chief Financial Officer and other senior management as needed.

  • Perform other responsibilities as directed by the Chief Financial Officer


  • Bachelor s degree in accounting/finance with two years of experience in Accounts Receivable, High school diploma required or equivalent experience, or an equivalent combination of education and experience, fingerprint examination and approval by State of New Jersey.

  • Extensive knowledge of Accounts receivable, billing and collections

  • Detail knowledge of MS Access and Excel

  • Working knowledge of computerized accounting and record keeping systems

  • Ability to conduct simple research to answer fiscal questions.

  • Ability to maintain accurate records.

  • Employee must be able to communicate effectively both verbal and in writing.

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