Events Planner

New Providence, NJ

Post Date: 08/30/2017 Job ID: 7725 Industry: Office

RESPONSIBILITIES

  • Supply full service meeting planning support



  • Contract venue locations and ensured delivery of meeting materials including required AV



  • Assist Speaker with any travel needs including car service, flights and hotel accommodations



  • Supply payment for all services provided and reimbursement needs



  • Manage budget to ensure they remained within yearly allowance for promotional programs, spanning across 6 separate therapeutic teams



  • Review meetings to ensure full legal compliance with strict guidelines of Pharmaceutical meetings



  • Accepting meetings



  • Sending out hotel credit card authorization forms to hotels



  • Sending out pre-event packs and program presentation slides



  • Taking phone calls and checking the team voice mail



  • Confirming event locations



  • Reconciling reports





QUALIFICATIONS

  • Organized, excellent communication skills, computer literate



  • Experience with MS Office



  • Experience working in a fast paced and team oriented environment



  • Pharmaceutical experience preferred



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