HR Assistant

Budd Lake, NJ

Post Date: 07/12/2017 Job ID: 7621 Industry: HR Pay Rate: $22.00 - $25.00/hr.


To provide support and assistance with Human Resources administrative functions which include, but are not limited to, the maintenance of files, HRIS systems, reporting and records.


  • Assist with recruiting, including coordination of interview schedules and making travel arrangements for candidates.

  • Provide primary back-up coverage for front desk reception area.

  • Distribution and tracking of required notices and documentation to employees.

  • Prepares materials required for new hire orientation and HR related training.

  • Maintain records for use in benefits administration and prepare employee leave of absence paperwork in accordance with State and Federal laws.

  • Prepares new employee files, files paperwork and maintains personnel files in orderly manner.

  • Ensure company is compliant in labor postings and bulletin board requirements.

  • Provides information on required background checks and training certifications to Executive Assistant for vendor registration documentation.

  • Handles verification of employment for payroll function.

  • Update Ultipro and other respective data bases to maintain information.

  • Assist with processing and tracking invoices for payment and budget tracking.

  • Assists with entering data and providing reporting from Halogen Learning Component.

  • Arranges for wedding and new baby gifts for employees.

  • Assists with monthly indicator reporting.

  • Assist with facilities management.

  • Works on special projects and provides assistance to others in various duties assigned.


  • High School diploma or equivalent required, Associates Degree or Bachelor s Degree preferred

  • One to three years Human Resources experienced required.

  • Individual should have prior experience with HRIS systems, preferably Ultipro, intermediate level knowledge of Microsoft Office Suite (Excel, Word, Power Point, Outlook).

  • Individual must be able to work in a fast-paced environment and be able to execute assigned duties independently. They must have a good work ethic, strong organizational skills and be able to work effectively in a team environment.

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