A/P Associate

Manhattan, NY 10019

Post Date: 06/14/2018 Job ID: 8295 Industry: Accounting

SUMMARY

The Accounts Payable (Construction) position is responsible for processing invoices related to the financial obligations, whether project related or overhead. The invoices must be supported by commitment documents issued by the appropriate personnel of the Company and properly approved.



RESPONSIBILITIES

  • Process vendor invoices submitted for payment, ensure that the request for payment is compared to the information contained on the Timberline system, batch the invoices by appropriate project manager in order to request approval for payment, and lastly, enter the approved invoice into the system.



  • Produce the accounts payable check run for the approved invoices, verify that the check amounts accurately reflect the approval amount, follow the checks through the internal approval process, then issue the checks to the vendors.



  • Collect vendor documentation that must accompany a payment request, such as, lien waivers on all capital improvement projects, insurance certificates when required, additional payment request information where needed.



  • Maintain the accounting project filing system by adding all payment applications processed to the appropriate project file.



  • Communicate with the Construction Administrator, Project Manager and/ or vendor whenever discrepancies exist between information appearing on the system and that which has been submitted by the vendor.



  • Perform other accounting functions as required, such as internally created charges to projects, general ledger account and vendor analysis, and transfers of costs between projects.



  • Creating vendor satisfaction by issuing timely and correct payments to vendors, and communicating issues which result in delayed or non-payment to the vendors.



  • Creating tenant satisfaction by helping the project manager with vendor payment issues enabling the project manager to concentrate primarily on the build out of space.



  • Meeting the financial goals of the Company by accurately processing and footing all invoices presented to the Company.





QUALIFICATIONS

  • 2-3 yrs. Experience in construction accounting required.



  • Computer proficient in Microsoft Excel, Word, Timberline and TimberScan.



  • Must be highly organized, hard worker and a self-starter.



  • Able to deal within the framework of a large organization and work with others as a team player.



  • Proactive and communicative.



  • Associate Degree, minimum requirement



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