A/P Clerk

Bridgewater, NJ 08807

Posted: 12/21/2018 Industry: Accounting Job Number: 8684 Pay Rate: $23.00 - $25.00


The Accounts Payable Representative is responsible for the accurate receipt, validation, processing, record keeping, payment and distribution of all invoices.


  • Validate that all invoices submitted for payment are authorized, or have a PO and goods receipt.

  • Enter invoices into SAP utilizing correct transaction and record document numbers.

  • Enter invoices into Eprocurement system ( Coupa) against purchase orders

  • Responsible to tracking invoice through multiple statuses ( AP Hold, pending receipt, approved) to ensure Coupa/SAP interface for ultimate payment

  • Responsible for validating use taxes, GL account coding, and remit to address, initiating appropriate actions if changes are needed.

  • Maintain invoice files of pending, posted, and paid invoices, check proposals and registers, and voided checks.

  • Open mail, date stamp, distribute invoices for approval, and mail payments to vendors.

  • Handle vendor and internal customer inquiries.

  • Work closely with warehouse and purchasing staff to resolve three-way match issues.

  • Maintain recurring payment documentation and process for payment.

  • Participate in period end close including accumulating un-posted invoices to be accrued.

  • Assist in review and preparation of 1099 year end reporting.

  • Audit and process expense reports thru automated Concur Travel and Expense system


  • 2 or more years experience in Accounts Payable.

  • Experience with SAP, Coupa, and Concur systems preferred.

  • Proficient in using Microsoft Excel, Word and Outlook.

  • Must have excellent typing and 10-key skills.

  • AA degree in Accounting desirable.

  • Knowledge of Pennsylvania and California use tax guidelines is a plus.

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