A/P Specialist

Bridgewater, NJ 08807

Posted: 10/16/2018 Industry: Accounting Job Number: 8550 Pay Rate: $23.00 - $25.00

SUMMARY

The Accounts Payable Representative is responsible for the accurate receipt, validation, processing, record keeping, payment and distribution of all invoices.

RESPONSIBILITIES

  • Validate that all invoices submitted for payment are authorized, or have a PO and goods receipt.



  • Enter invoices into SAP utilizing correct transaction and record document numbers.



  • Enter invoices into Eprocurement system ( Coupa) against purchase orders



  • Responsible to tracking invoice through multiple statuses ( AP Hold, pending receipt, approved) to ensure Coupa/SAP interface for ultimate payment



  • Responsible for validating use taxes, GL account coding, and remit to address, initiating appropriate actions if changes are needed.



  • Maintain invoice files of pending, posted, and paid invoices, check proposals and registers, and voided checks.



  • Open mail, date stamp, distribute invoices for approval, and mail payments to vendors.



  • Handle vendor and internal customer inquiries.



  • Work closely with warehouse and purchasing staff to resolve three-way match issues.



  • Maintain recurring payment documentation and process for payment.



  • Participate in period end close including accumulating un-posted invoices to be accrued.



  • Assist in review and preparation of 1099 year end reporting.



  • Audit and process expense reports thru automated Concur Travel and Expense system



QUALIFICATIONS

  • 2 or more years experience in Accounts Payable.



  • Experience with SAP, Coupa, and Concur systems preferred.



  • Proficient in using Microsoft Excel, Word and Outlook.



  • Must have excellent typing and 10-key skills.



  • AA degree in Accounting desirable.



  • Knowledge of Pennsylvania and California use tax guidelines is a plus.






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