Job Number: 8550
Pay Rate: $23.00 - $25.00
The Accounts Payable Representative is responsible for the accurate receipt, validation, processing, record keeping, payment and distribution of all invoices.
Validate that all invoices submitted for payment are authorized, or have a PO and goods receipt.
Enter invoices into SAP utilizing correct transaction and record document numbers.
Enter invoices into Eprocurement system ( Coupa) against purchase orders
Responsible to tracking invoice through multiple statuses ( AP Hold, pending receipt, approved) to ensure Coupa/SAP interface for ultimate payment
Responsible for validating use taxes, GL account coding, and remit to address, initiating appropriate actions if changes are needed.
Maintain invoice files of pending, posted, and paid invoices, check proposals and registers, and voided checks.
Open mail, date stamp, distribute invoices for approval, and mail payments to vendors.
Handle vendor and internal customer inquiries.
Work closely with warehouse and purchasing staff to resolve three-way match issues.
Maintain recurring payment documentation and process for payment.
Participate in period end close including accumulating un-posted invoices to be accrued.
Assist in review and preparation of 1099 year end reporting.
Audit and process expense reports thru automated Concur Travel and Expense system
2 or more years experience in Accounts Payable.
Experience with SAP, Coupa, and Concur systems preferred.
Proficient in using Microsoft Excel, Word and Outlook.
Must have excellent typing and 10-key skills.
AA degree in Accounting desirable.
Knowledge of Pennsylvania and California use tax guidelines is a plus.