AP Associate

North Branch, NJ 08876

Posted: 06/05/2019 Industry: Accounting Job Number: 8955


Provides financial, administrative and clerical support by ensuring payments are completed and expenses are controlled by receiving payments, processing, verifying and reconciling invoices according to established policies and procedures in an efficient, timely and accurate manner


  • Match purchase orders to invoices and enter invoices into computer

  • Reconcile processed work by verifying entries and comparing system reports to balances

  • Charge expenses to accounts and cost centers by analyzing invoice/expense reports and recording entries

  • Pay vendors by monitoring discount opportunities, verifying federal id numbers, scheduling and preparing checks, resolving purchase order, contract, invoice, or payment discrepancies and documentation; insuring credit is received for outstanding memos, issuing stop-payments or purchase order amendments

  • Pay employees by receiving and verifying expense reports for advances; preparing checks

  • Maintain accounting ledgers by verifying and posting account transactions

  • Verify vendor accounts by reconciling monthly statements. Enter new or update vendor names and data

  • Report sales taxes by calculating requirements on paid invoices

  • Provide accurate and effective document preparation and records management relative to the AP function in accordance with records retention policies and procedures

  • Protect organization s value by keeping information confidential

  • Update job knowledge by participating in educational opportunities


  • High School Diploma or GED; Associates Degree or equivalent from a two year college or technical school preferred

  • 2-3 years accounts payables experience utilizing SAP

  • Knowledge of general accounting principles, regulatory standards and compliance requirements

  • General math skills

  • Proficiency in MS Office, including the ability to operate computerized accounting and spreadsheet programs

  • High degree of accuracy, attention to detail and confidentiality

  • Excellent data entry skills

  • Excellent analytical, problem solving and decision making skills

  • Effective verbal, listening and written communication skills

  • Effective organizational, stress and time management skills

  • Demonstrates a sense of urgency and ability to meet deadlines

  • Ability to work independently or as a team member

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