Accounts Payable Clerk

Morris Plains, NJ 07950

Post Date: 05/01/2018 Job ID: 8192 Industry: Accounting Pay Rate: $18.00 - $20.00

SUMMARY

Ensures that the accounts payable invoices are processed and paid in an accurate and timely manner for multiple entities.



RESPONSIBILITIES

  • Answer incoming telephone calls related to accounts payables issues.



  • Open and sort incoming mail.



  • Maintain files for unpaid and paid bills, purchase orders, receivers and problem invoices.



  • Match unpaid invoices to purchase orders and receivers.



  • Review all invoices and check requests for appropriate documentation and approval prior to payment.



  • Verify quantities received and pricing.



  • Seek approval or further back-up to resolve problem invoices.



  • Set up new vendor records when necessary, verifying that a W-9 is on file prior to payment.



  • Enter invoices into accounts payable software and schedule for payment.



  • Prepare edit register for approval by supervisor.



  • Select invoices for payment and print checks weekly.



  • Match invoices to prepared checks. Record totals and forward for signature.



  • Report manual checks & weekly check postings to accounting for positive pay verification.



  • Distribute/mail checks as required and file paid bills weekly.



  • Review monthly vendor statements and research unpaid invoice issues.



  • Assist in monthly closing as necessary.



  • Review of outstanding checks for appropriateness.



  • Assist in preparation of annual 1099 process.



  • Assist in the preparation of the annual unclaimed property filing.



  • Other duties deemed necessary by supervisor.





QUALIFICATIONS

  • High School Graduate or equivalent.



  • Two years previous experience in accounts payable.



  • Traverse/ NetSuite software experience a plus.



  • Must possess excellent communication & computer skills.



  • Must be detail oriented, organized and have the ability to identify and solve problems.









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