Accounts Payable Clerk

Morris Plains, NJ 07950

Post Date: 05/01/2018 Job ID: 8192 Industry: Accounting Pay Rate: $18.00 - $20.00


Ensures that the accounts payable invoices are processed and paid in an accurate and timely manner for multiple entities.


  • Answer incoming telephone calls related to accounts payables issues.

  • Open and sort incoming mail.

  • Maintain files for unpaid and paid bills, purchase orders, receivers and problem invoices.

  • Match unpaid invoices to purchase orders and receivers.

  • Review all invoices and check requests for appropriate documentation and approval prior to payment.

  • Verify quantities received and pricing.

  • Seek approval or further back-up to resolve problem invoices.

  • Set up new vendor records when necessary, verifying that a W-9 is on file prior to payment.

  • Enter invoices into accounts payable software and schedule for payment.

  • Prepare edit register for approval by supervisor.

  • Select invoices for payment and print checks weekly.

  • Match invoices to prepared checks. Record totals and forward for signature.

  • Report manual checks & weekly check postings to accounting for positive pay verification.

  • Distribute/mail checks as required and file paid bills weekly.

  • Review monthly vendor statements and research unpaid invoice issues.

  • Assist in monthly closing as necessary.

  • Review of outstanding checks for appropriateness.

  • Assist in preparation of annual 1099 process.

  • Assist in the preparation of the annual unclaimed property filing.

  • Other duties deemed necessary by supervisor.


  • High School Graduate or equivalent.

  • Two years previous experience in accounts payable.

  • Traverse/ NetSuite software experience a plus.

  • Must possess excellent communication & computer skills.

  • Must be detail oriented, organized and have the ability to identify and solve problems.

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