Admin Asst

Somerset, NJ 08873

Posted: 09/16/2019 Industry: Part Time Job Number: 9155 Pay Rate: $15.00/hr.


  • Manages the office common areas, including, but not limited to: kitchens, lobby, lounge, and conference rooms; ensure that spaces are tidy and stocked for use at all times.

  • Run errands on a regular basis.

  • Maintain supply levels throughout the office and in back stock; place supply order requests timely to ensure stock levels are hearty.

  • Set up of office/cubicle workspaces for new hires, ensuring each space is cleaned, clearly marked with a name plate, and are stocked with standard supplies. Assist with maintaining seating charts in partnership with IS/Facilities team.

  • Track usage of office refreshment equipment such as, water coolers, coffee pots, etc. And act as a point of contact for vendors. Ensure all are in working order on a regular basis and contact vendors for repairs/replacements as needed.

  • Completes ad hoc administrative projects

  • Perform all receptionist duties in the absence of Administrative Assistant/Receptionist

  • Answer multi-line phone system

  • Prepare FedEx shipments

  • Receive and direct visitors

  • Word processing, photocopying, scanning, filing, binding, and faxing

  • Ensure visitor security requirements are met

  • Coordinate and organize mass mailings

  • Assist in planning and executing employee events

  • Provide back-up support the Executive Assistant

  • Add travel plans to multiple calendars

  • Process expenses

  • Order and set up food for meetings and lunches

  • Set up conference rooms for meetings

  • Filling, creating folder labels, restocking

  • Support and maintain all corporate policies, procedures, and quality & confidentiality standards


  • Experienced as an Administrative Assistant to support human resources department

  • Experienced in handling confidential information/paperwork

  • Experienced in scanning, filings, and faxing documents

  • Comfortable with multitasking and working with other internal departments

  • Ability to handle reporting and analysis; advanced excel skills.

  • Experience with word, outlook, other Microsoft programs; and databases, such as HRIS systems.

  • Comfortable with high volume of emails and fielding calls using a multi-line phone system

  • Comfortable communicating with all levels throughout the organization, including executives.

  • Experience with Cognos preferred.

  • Interest in learning HR principals is a plus

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