Admin Asst

Somerset, NJ 08873

Posted: 09/16/2019 Industry: Part Time Job Number: 9155 Pay Rate: $15.00/hr.

RESPONSIBILITIES

  • Manages the office common areas, including, but not limited to: kitchens, lobby, lounge, and conference rooms; ensure that spaces are tidy and stocked for use at all times.



  • Run errands on a regular basis.



  • Maintain supply levels throughout the office and in back stock; place supply order requests timely to ensure stock levels are hearty.



  • Set up of office/cubicle workspaces for new hires, ensuring each space is cleaned, clearly marked with a name plate, and are stocked with standard supplies. Assist with maintaining seating charts in partnership with IS/Facilities team.



  • Track usage of office refreshment equipment such as, water coolers, coffee pots, etc. And act as a point of contact for vendors. Ensure all are in working order on a regular basis and contact vendors for repairs/replacements as needed.



  • Completes ad hoc administrative projects



  • Perform all receptionist duties in the absence of Administrative Assistant/Receptionist



  • Answer multi-line phone system



  • Prepare FedEx shipments



  • Receive and direct visitors



  • Word processing, photocopying, scanning, filing, binding, and faxing



  • Ensure visitor security requirements are met



  • Coordinate and organize mass mailings



  • Assist in planning and executing employee events



  • Provide back-up support the Executive Assistant



  • Add travel plans to multiple calendars



  • Process expenses



  • Order and set up food for meetings and lunches



  • Set up conference rooms for meetings



  • Filling, creating folder labels, restocking



  • Support and maintain all corporate policies, procedures, and quality & confidentiality standards





QUALIFICATIONS

  • Experienced as an Administrative Assistant to support human resources department



  • Experienced in handling confidential information/paperwork



  • Experienced in scanning, filings, and faxing documents



  • Comfortable with multitasking and working with other internal departments



  • Ability to handle reporting and analysis; advanced excel skills.



  • Experience with word, outlook, other Microsoft programs; and databases, such as HRIS systems.



  • Comfortable with high volume of emails and fielding calls using a multi-line phone system



  • Comfortable communicating with all levels throughout the organization, including executives.



  • Experience with Cognos preferred.



  • Interest in learning HR principals is a plus


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