Contracts Administrator/Manager

Little Falls, NJ 07424

Post Date: 07/03/2018 Job ID: 8330 Industry: Admin Pay Rate: $35.00 - $45.00/hr.


This position will be responsible to review and negotiate agreements and proposal terms and conditions, to provide comprehensive customer service and support for all assigned programs and product offerings, and to develop internal relationships to successfully support customer programs and orders. In addition, this position may have general responsibilities for coordination of functional area activities working with the entire contracts team, financial reporting, demand management (Sales Inventory Operations Planning), and talent development/training.


  • Review and negotiate complex contractual terms and conditions with domestic and foreign customers.

  • Administer the execution of contracts, agreements, and purchase orders to ensure full compliance with given terms and conditions.

  • Support preparation of business proposals, including review and comment on terms and conditions.

  • Communicate risk management advice and recommendations in connection with contractual terms and conditions.

  • Act as first point of contact for all customer related inquires (phone, email, and fax). Communicate with customers and others in writing, by phone and in person. Coordinate customer interfaces including conference calls, on-site visits, visits to the customer facility and communications.

  • Coordinate customer forecasts, quotations and order submissions with customer contacts and internal individuals as required. Take appropriate actions to discuss with customer any discrepancies.

  • Work with Program Managers to develop, maintain, and administer appropriate pricing on quotations in conjunction with management review and approval.

  • Enter, release and close orders in company business system, with sufficient detail and support to ensure delivery of the ordered product in accordance with all applicable customer specifications, and in accordance with standard practices and procedures.

  • Track customer orders throughout the production phase to assure any delays or design issues that impact quality or delivery are conveyed appropriately and expeditiously to customer.

  • Monitor customer provided metrics as well as internal metrics and assure alignment. Coordinate metric reviews with customer as required to assuring actual performance is accurately displayed in customer metrics.

  • Develop and maintain good working relationships with customer contacts. Learn customer programs and applications, and look for opportunities to encourage additional sales.

  • Maintain complete and accurate files to facilitate internal administration and audits.

  • Evaluate position responsibilities, processes, and tasks for improvements towards a more lean and efficient workflow.

  • Coordinate with Contracts team on functional area initiatives. Act as leader and mentor to develop core talent on the team, and monitor compliance to processes.

  • Manage functional area financial reports including bookings, sales, backlog, SIOP, and Board Packages, as required.

  • Other duties as required.


  • Bachelor degree or higher required, preferably in business, law or related field. JD degree a plus.

  • Minimum of 5 years experience in contracts management within an engineering or manufacturing environment.

  • Knowledge of US government contract administration including all FAR and DFAR regulations preferred.

  • Must be highly organized, self-motivated, and thoroughly attentive to detail in all actions.

  • Must have excellent verbal, written, and interpersonal skills and be able to communicate across all levels and functions of the organization.

  • Must be able to function effectively and independently and meet deadlines with minimal supervision.

  • Ability to review and understand complex contractual terms and conditions.

  • Must be proficient in Microsoft Office software

  • Prior experience with contracts, legal terminology, and negotiation.

  • Prior experience with repair organizations a plus

  • Must be legally authorized to work in the US, visa sponsorship not available

  • Must have the ability to work on US government contracts

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