Job Number: 8738
The Events Administrator will be responsible for supporting Meetings & Events as well as Learning & Development through administrative tasks as identified below and otherwise called upon.
Monitor tasks and workflow for national events through SmartSheet. Keeps Marketing as applicable and Conference Managers informed on progress
Quality control for all Events printed materials (i.E. Serve as final set of eyes for typos, errors, etc.)
Maintain bio for all staff
Admin support for all events
Monthly financial reconciliation
Generate Learning Management System reporting
Tabulate and run reports related to evaluation for Events, Expenses, and ROI
Continued Education administration support
Support/Backup for Executive Administrator when he or she is out of the office (PTO)
Backup for Events Coordinators when they are out of the office (PTO)
Maintain up to date M&E inventory records at VIA
Timely replies to customer inquiries.
Administrative tasks as requested.
Associate s Degree or equivalent from a two-year college or technical school
Minimum of a one-year related experience and/or training; or equivalent combination of education and experience.
- Preference will be given to candidates who have been exposed to event planning.
- Excellent telephone communication skills, organizational skills, accuracy and the ability to focus on tasks.
- Must possess experience and regular use of Windows, including Office (Excel, Word, PowerPoint, etc.) basic graphics and Internet applications.
- Occasional travel may be required.