Job Number: 9380
Pay Rate: $90,000 - $100,000/yr.
We are seeking an Executive Assistant to serve as the primary administrative support to member(s) of our Executive Team. This role is a critically important role, enabling the executive(s) to work most effectively with internal and external stakeholders and fulfill their commitments to our partners, funders, and the Board of Directors.
This is not just an administrative role; it requires a highly organized individual to support, manage, and facilitate the needs of the executive and be accustomed to being in a visible role and juggling multiple priorities simultaneously. The role also requires a person who is highly resourceful and highly technical to effectively and efficiently manage the day to day needs in a fast-paced environment.
Work closely with executive to remain apprised of/schedule upcoming commitments
Confirm objectives for the meeting invites, participants, materials for all calendar needs
Work with Chief of Staff to ensure appropriate and timely communication to meeting participants
Follow up with copies of communication materials as appropriate.
Provide direct daily support to senior executives
Strict gatekeeper, answer, screen and direct incoming calls.
Responsible for travel and meeting arrangements
Meet & greet visitors and prepare meeting sites accordingly
Prepare presentation materials for meetings using MS PowerPoint, MS Word, MS Excel
Compose memos, letters, and other correspondence
Work discretely with confidential information
Maintains calendars, contact lists, files and contracts
Work closely with any operational department heads as it relates to departmental projects
Run reports and queries using Reporting Services & company proprietary claims system
Research and secure entertainment tickets for business, as well as personal use of executive staff
Responsible for facilitation of client gifts and holiday gifts/cards
Bachelor s degree or equivalent experience required
10+ years of office administration experience supporting C-suite staff
Consulting, Private Equity or Venture Capital experience a plus
Excellent written and verbal communication skills
Exceptional organizational skills and multitasker
Must be sensitive to confidential information.
Ability to recognize and solve problems quickly
Ability to anticipate needs while managing the day to day workflow
Must be proactive, accountable and have excellent judgement
Detail-oriented and able to work in a fast-paced environment
Ability to quickly adapt to new technology and easily acquire new technical skills
Must be able to work under pressure and meet deadlines
Must be able to work beyond traditional work hours