Executive Assistant

Bedminster, NJ 07921

Posted: 01/02/2020 Industry: Admin Job Number: 9380 Pay Rate: $90,000 - $100,000/yr.

Job Description


SUMMARY

We are seeking an Executive Assistant to serve as the primary administrative support to member(s) of our Executive Team. This role is a critically important role, enabling the executive(s) to work most effectively with internal and external stakeholders and fulfill their commitments to our partners, funders, and the Board of Directors.

This is not just an administrative role; it requires a highly organized individual to support, manage, and facilitate the needs of the executive and be accustomed to being in a visible role and juggling multiple priorities simultaneously. The role also requires a person who is highly resourceful and highly technical to effectively and efficiently manage the day to day needs in a fast-paced environment.



RESPONSIBILITIES

  • Work closely with executive to remain apprised of/schedule upcoming commitments



  • Confirm objectives for the meeting invites, participants, materials for all calendar needs



  • Work with Chief of Staff to ensure appropriate and timely communication to meeting participants



  • Follow up with copies of communication materials as appropriate.



  • Provide direct daily support to senior executives



  • Strict gatekeeper, answer, screen and direct incoming calls.



  • Responsible for travel and meeting arrangements



  • Meet & greet visitors and prepare meeting sites accordingly



  • Prepare presentation materials for meetings using MS PowerPoint, MS Word, MS Excel



  • Compose memos, letters, and other correspondence



  • Work discretely with confidential information



  • Maintains calendars, contact lists, files and contracts



  • Work closely with any operational department heads as it relates to departmental projects



  • Run reports and queries using Reporting Services & company proprietary claims system



  • Research and secure entertainment tickets for business, as well as personal use of executive staff



  • Responsible for facilitation of client gifts and holiday gifts/cards





QUALIFICATIONS

  • Bachelor s degree or equivalent experience required



  • 10+ years of office administration experience supporting C-suite staff



  • Consulting, Private Equity or Venture Capital experience a plus



  • Excellent written and verbal communication skills



  • Exceptional organizational skills and multitasker



  • Must be sensitive to confidential information.



  • Ability to recognize and solve problems quickly



  • Ability to anticipate needs while managing the day to day workflow



  • Must be proactive, accountable and have excellent judgement



  • Detail-oriented and able to work in a fast-paced environment



  • Ability to quickly adapt to new technology and easily acquire new technical skills



  • Must be able to work under pressure and meet deadlines



  • Must be able to work beyond traditional work hours


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