Executive Assistant

Woodbury, NY 11797

Post Date: 02/09/2018 Job ID: 8019 Industry: Admin

SUMMARY

The Executive Assistant is expected to provide broad, administrative support to 2 Partners, in order to help organize and leverage their time effectively. This position entails heavy calendaring and a variety of other tasks.



RESPONSIBILITIES

  • Calendar management create and manage calendars for both internal and client meetings.



  • Manage all communications respond to all correspondence and requests that do not require the personal attention of a Partner. This includes making informed decisions and judgements on behalf of Partners.



  • Manage all routine administrative tasks process time and expense reports, medical claims, personnel-related tasks, accounting administration, and provide occasional personal assistance, as requested. This also includes assisting Partners with external obligations (e.G., external board memberships and planning), as well as supporting Partners as they participate on office/Firm initiatives and events.



  • Back-up support provide seamless back-up coverage during colleague planned and unplanned absences, when relief assistance is unavailable.



  • Provide the complete service line of Executive Assistant support to Sales Executives, while simultaneously performing one s own role.



  • Participate (and sometimes lead) department and/or office initiatives.



REQUIREMENTS

  • 3 to 5 years of administrative assistant experience in a corporate or professional environment working for senior-level management



  • Ability to prioritize and manage multiple tasks, excellent customer service attitude and strong ability to build and cultivate client relationships



  • Professional communication skills, both oral and written, strong interpersonal skills and a proactive approach,



  • Strong organizational ability, flexibility (e.G., performing personal work, assisting others with requests, being able to re-prioritize work, adjusting to changing desk assignments, etc.),



  • Knowledge and experience with electronic calendar, and e-mail programs, Microsoft Office, familiarity with PowerPoint, Excel, and Word



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