Jr. Accountant

Montvale, NJ 07645

Post Date: 02/01/2018 Job ID: 8002 Industry: Accounting

RESPONSIBILITIES

  • Enable strong business controls and financial reporting



  • Take ownership of Accounts Payable and disbursement functions



  • Introduce efficiencies into process



  • Provide accurate disbursement run estimates for cash funding and cash flow forecast purposes



  • Take lead on voucher processing and coding to cost centers / gl codes in a timely manner



  • Provide timely and accurate PO support to the business



  • Ensure sites adhere to proper sign-offs and provide relevant supporting documentation



  • Maintain PO Excel file in order for it to serve as valuable business and accounting tool



  • Ensure timely cash application for Accounts Receivable payments



  • Work closely with UK AR and Cash Management teams to help drive timely cash application



  • Promote strong internal controls to ensure adherence to UK and North American audit assessment standards including:



    • Sign-offs and controls for Vendor and one time vendor set-up.



    • Proper controls for changing vendor master data.



    • Tracking of physical location of pending check disbursements.



    • Adherence to proper segregation of duties.



  • Administer strict control process for site submission of consumable requests



  • Test weekly expense data files for accuracy



  • Reconcile to reports submitted to HR



  • Ensure proper receipts and documentation to meet IRS requirements



  • Maintain and refine AP voucher filing process



  • Perform financial responsibilities timely and accurately



  • Ensure bank reconciliations are completed daily.



  • Code expenses and book gl entries / provisions in an accurate / timely manner.



  • Perform all assigned month-end duties including timely invoice / voucher processing; general journals & accruals and cost center snapshot analysis.



  • Prepare monthly cost center by site files



  • Support AMEX coding and voucher prep and identify efficiencies to help streamline process



  • Assist in benefit coding and payment process



  • Support statutory requirement for hard closing and year end closings



  • Provide support and analysis to assist team in achieving deadlines



  • Assist in sales tax coding and compilation of documentation



  • Contribute to 1099 process, ensure vendors are initially set-up correctly as 1099 vendors



  • Assist in preparation of tax support required by outside accounting firm



  • Support preparation of weekly / monthly reporting packs



  • Play active role in supporting Cash Flow functions including close coordination with respective UK teams



  • Contribute to continuous improvement in financial processes by creating and maintaining standard operating procedures and cross training fellow team members to ensure proper back-up of tasks



  • Assist in processing weekly freight payment files



  • Support and collaborate with Transportation & Reporting team to ensure adequate cross coverage and familiarity with running new reports; Provide support for freight carrier claims



  • Integrate new clients into the financial processes as required including customer set-up, accurate and timely invoicing, etc





QUALIFICATIONS

  • Bachelors or Associates degree in Finance or Accounting is required



  • Preferred 1-2 years experience in a corporate finance environment



  • Strong communication, organization, interpersonal, analytical and technical accounting skills are required



  • ERP system experience is desired, SAP experience is a plus



  • Advanced Computer skills including Microsoft Office software is required



  • Individual must be self-motivated, confident and able to operate independently as well as effectively working with team members



  • Individual must also be able to interface and coordinate with all levels of management and look to continuously improve and deliver best practice



  • Individual must demonstrate ability to plan and manage multiple tasks





 

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