Legal Secretary

East Rutherford, NJ 07073

Posted: 09/12/2019 Industry: Office Job Number: 9131 Pay Rate: $23.00 - $28.00/hr. (Temp)

RESPONSIBILITIES

  • Provide professional Secretarial assistance to lawyers



  • Sort, date-stamp and distribute paper mail



  • Prepare outbound correspondence - FedEx / Shipping labels



  • Meetings logistics- conference room, visitor arrangements, food order



  • Answer telephones and greet guests



  • Assist with management of working files and emails



  • Assist with word processing, editing and all aspects of document preparation



  • Assist with compilation and preparation of regulatory filings / reports



  • Proofread and edit Division correspondence and Company publications



  • Maintain Division Correspondence/Chron files



  • Assisting as needed during the absence of another Legal Division support staff member





QUALIFICATIONS

  • At least 3-5 years of secretarial experience, preferably in a professional services organization, such as a law firm or consulting practice



  • Ability to work collaboratively and constructively with all levels of the organization



  • Strong proofreading, writing and organizational skills



  • Experience working with MSOffice programs, including MSWord, MS Excel, Outlook and PowerPoint, and other related business office tools



  • Experience in handling confidential and sensitive information and materials in a secure and discrete manner


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