Medical Support Coordinator

Iselin, NJ 08830

Post Date: 04/12/2018 Job ID: 8143 Industry: Office


The Medical Support Coordinator will provide support for various projects and initiatives within the functional areas that comprise the US Medical Affairs team, including VP Medical Affairs, Clinical Research & Strategy, HEOR, Medical Science Liaisons, Patient Advocacy and Medical Information Communications.


  • Provide day-to-day administrative support to the department.

  • Provide support related to current and future projects as needed (e.G., Medical Information Requests, Investigator-Initiated Studies, HEOR contracts, MLR submissions, conference planning activities, etc.).

  • Schedule, coordinate, order catering, set-up conference rooms, and greet meeting attendees, as requested.

  • Prepare and submit expense reports accurately, within established guidelines and timelines.

  • Act as a liaison and a point-of-contact between the field MSL team, various internal teams, and/or vendors for queries.

  • Create effective filing systems for the office and assist with keeping managers organized with daily folders/calendar/deadline reminders.

  • Prepare and distribute monthly management reports, ad hoc reports, summaries, or analyses as required.

  • Participate in the creation, periodic review, and revision of departmental policies and SOPs to assure compliance with corporate policies.

  • Travel domestically and/or internationally 5%, if required.


  • Bachelor s degree required or an Associate s Degree with prior R&D work experience within the pharmaceutical industry Strong interpersonal skills with a customer-focused approach.

  • Requires a minimum of 8 years administrative experience within a pharmaceutical R&D environment.

  • Understanding of R&D/Medical & Scientific Affairs functions and processes.

  • Strong computer systems experience with a variety of software, particularly Microsoft Office suite (Word, Excel, Outlook, and PowerPoint), and preferably expense reporting, such as Concur.

  • Strong organization skills, with the ability to effectively manage multiple tasks and/or projects, while meeting related deadlines.

  • Strong communication and interpersonal skills, with a customer service approach.

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