Job Number: 8896
The Sales & Marketing Administrative Assistant provides high level support to the Director of Key Accounts Manager, Key Accounts Managers, Technical Service Engineer, and Sales Reps in addition to high level backup executive support to the President/CEO, VP of Finance/CFO and Director of Operations. This includes, but is not limited to: calendar/schedule management, domestic and international travel arrangements, meeting coordination, project coordination, etc. The Sales & Marketing Administrative Assistant will make sure smooth operation of processes/procedures for assigned tasks and projects with utmost attention to detail.
Responsible for booking all travel arrangements outside of Exec. Team
Coordination of Trade Shows
Coordination of marketing materials
Support sales presentations for the Sales Team
Updating the web page
Provides back-up support for our Sales Analyst, i.E. Running reports etc.
Support event planning such as in-house luncheons, corporate dinners, etc.
Other responsibilities as required/requested by CEO
Calendar management for company executives
Communicate, organize and execute international travel arrangements for executives in the U.S. And Germany
Organize Expos, Board Meetings, and Management Meetings
Administrative duties such as ordering business cards, expense reports, etc.
Other office related duties/projects as assigned.
Work on presentations and other executive documents
Associates Degree required / bachelor s degree preferred
SAP (for running sales reports)
Strong Microsoft Suite
Experience using Concur
Lotus Notes a plus
Ability to prioritize
3-5 years in the manufacturing industry required
- Strong professionalism
- Self-managing and responsible
- Strong communication skills, both verbal and written
- Efficient, organized and detail-oriented
- Ability to multi-task efficiently and be flexible required
- Effective interpersonal skills / customer service oriented / personable
- Leadership qualities and capabilities
- Strong team player and individual contributor