Sr. Administrative Assistant - Legal

Little Ferry, NJ 07643

Posted: 02/05/2019 Industry: Admin Job Number: 8750 Pay Rate: $60,000.00 - $70,000/yr.

SUMMARY

Provides full support to Legal Department (2 attorneys: General Counsel and Associate General Counsel - Intellectual Property)



RESPONSIBILITIES

  • Prepare/finalize legal correspondence and documents



  • Prepare/issue memoranda summarizing legal documents



  • Maintain legal document filing system



  • Lead/Manage department intranet site



  • Maintain Intellectual property docket



  • Coordinate meetings, appointments, domestic and international travel for department



  • Manage department due dates and events



  • Process and track invoices related to the department



  • Assist in legal research



  • Prepare expense reports for the department



  • Handle supply of office and kitchen supplies for Building 49 copy room/coffee room



  • Provide occasional administrative support to HR and Manufacturing departments (10% of time)





QUALIFICATIONS

  • At least three years of experience working as an executive assistant for a law firm or legal dept. Of a company



  • Strong interpersonal and communication skills



  • Strong PC skills with Microsoft Office software (esp. PowerPoint, Word and Outlook, and at least basic knowledge of Excel).



  • Superior organizational skills.



  • Ability to work independently.



  • Notary commission or willingness to become a notary.



  • Visio and SharePoint experience a plus.



  • Paralegal certification a plus.


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